Trip Leader Checklists

✅ Before the Trip

☐ Submit Trip Info to the Club Groups.io Forum Board (include date, activity type, route, expected duration, difficulty, meeting location, and required gear)

☐ Pre-screen the Route for current conditions (e.g. tides, snow, closures, hazards)

☐ Confirm Club Insurance Coverage (only sanctioned trips are insured)

☐ Confirm Group Size & Participant List (ensure all are current members or signed waivers)

☐ Emergency Plan Prepared, including:

☐ Nearest emergency contact / extraction route

☐ Communication device (radio, cell, InReach)

☐ First Aid Kit on hand (Leader or designated team member)

☐ Know Participants’ Needs: Ask about medical conditions, allergies, or recent injuries

☐ Bring:

☐ Emergency contact sheet or phone

☐ Club radio / InReach if available

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🏃 At the Trip Start

☐ Arrive Early and greet participants

☐ Headcount (verbal roll call or checklist)

☐ Gear Check + Readiness

☐ Review the Plan: Route, rest stops, turnaround time, group norms

☐ Safety Talk: Include buddy system, trail etiquette, wildlife protocol, group separation rules

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⛰️ During the Trip

☐ Maintain Group Cohesion: Appoint a sweep, monitor pace

☐ Check In Regularly: Hydration, fatigue, injuries

☐ Adapt if Necessary: Be willing to shorten, turn back, or reroute if safety requires

☐ Leave No Trace: Reinforce respectful land and marine use

☐ Track Time + Headcount

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✅ After the Trip

☐ Optional: Share Photos / Reflections for club newsletter or social

☐ Final Headcount at End Point

☐ Check Out: Everyone accounted for before leader leaves

☐ Report Any Incidents or Near Misses to club safety officer or board

☐ Submit Trip Report (brief summary + notes for future leaders via the initial groups.io post)